Accounts Assistant - £13.51ph Plus Hol Pay – London

  • Job Reference: 00000487-1
  • Date Posted: 12 July 2022
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £13.51 Per Hour
  • Sector: Higher Education & Charity, Office & Professional
  • Job Type: Temporary
  • Contact: Amani Choudhury
  • Email: amani@grayagency.com

Job Description

Accounts Assistant - £13.51ph Plus Hol Pay – London

 

Hybrid role – one day on site and four days remote working

 

Duration: 2 months

 

We are recruiting for an Accounts Assistant to join one of London’s leading universities. You must have relevant experience in the following areas:

 

DUTIES AND RESPONSIBILITIES:


Supplier Invoice Payments

  • Perform detailed checking of invoices to ensure they meet financial regulations.
  • Match high volume of invoices to Purchase Orders.
  • Raise queries with departments/suppliers as necessary and send reminders to departments to inform them of correct procedure to follow.
  • Investigate invoice matching exceptions and resolve overdue payment holds.
  • Maintain an up to date check sheet of all queries and action taken.
  • Amend supplier records as necessary.
  • Checking supplier statements and liaise with departments over invoices on hold.

 

Supplier Set-up

  • Receive requests for new suppliers to be entered and existing suppliers to be amended on the financial system (FIS).
  • Verify information given on requests and contact departments with any queries.
  • Set up new/amend existing suppliers on FIS, in accordance with the section service standard.
  • Archive all requests.

 

Payment Approvals

  • Approve payments on the financial system.
  • Investigate any rejected payments and pass to the relevant Accounts Payable staff member to resolve.

 

Expense Payments

  • Record expense claims received from claimants on iExpenses module of FIS.
  • Perform detailed checking of expense claims and corresponding receipts.
  • Raise queries with claimants as necessary to resolve policy violations or to request missing documentation/information.
  • Liaise with expense claim approvers as necessary to investigate policy violations.
  • Maintain an up to date check sheet of all queries and action taken.
  • Archive expense claims according to finance policy.

 

AP Counter Desk

  • Service the AP front desk assisting personal callers with financial forms, cheques, receipt of invoices/expense claims and general queries.
  • Send out correspondence to departments/suppliers.
  • Distribute Accounts Payable post to the appropriate member of staff.
  • Dealing with queries and requests to the Accounts Payable Invoice Helpdesk from suppliers and departmental staff.

 

 

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.