Administrative Support staff required - £14ph - £18ph plus hol pay

  • Job Reference: 00000229-1
  • Date Posted: 30 September 2021
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £14.00 to £18.00 Per Hour
  • Sector: Higher Education & Charity
  • Job Type: Temporary
  • Contact: Leanne Sangster
  • Email:

Job Description

Administrative Support staff required - £14ph - £18ph plus hol pay

Central London


We are currently recruiting for bright, enthusiastic, experienced support staff, to assist our clients with preparations for the start of the new academic year. These roles will be hybrid, with a split between office and remote work, or fully office based. 

We would be interested in hearing from candidates with experience in the following roles:

  • Personal Assistant
  • Faculty Administrator
  • Administrative Officer
  • Executive Assistant
  • Departmental Administrator

We require candidates with experience in the following tasks:

  • Acting as a first point of contact
  • Managing busy inboxes, possibly more than one at a time
  • Fielding calls and correspondence
  • Preparing correspondence to include letters and emails, on behalf of Senior Management
  • Diary Management
  • Travel arrangements and itinerary
  • Generating and reconciling purchase orders
  • Processing expenses and invoices
  • Co-ordination of team meetings: Management of agendas, distribution of papers, minuting, actions and follow-up; disseminating information as required

You would be required to have the following skills:

  • A high level of literacy (including experience of drafting minutes of meetings and correspondence).
  • Demonstrable ability to work collaboratively with academic and support staff internally within the Faculty and University, and externally.
  • Ability to successfully co-ordinate a range of activities simultaneously, including organising committees and meetings.
  • Excellent IT skills, including knowledge of database packages, Excel, Word, web browsers and email packages, with a willingness to learn about and use new software.
  • Diplomacy and tact when dealing with confidential information.
  • Working methodically, prioritising and managing tasks.




Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.