Graduate Taught Programmes Administrator - £16.13ph plus hol pay - Central London

  • Job Reference: 00000535-1
  • Date Posted: 2 September 2022
  • Recruiter: Gray Agency Ltd
  • Location: Central London
  • Salary: £16.13 Per Hour
  • Sector: Higher Education & Charity
  • Job Type: Contract, Temporary
  • Contact: Christina Gray
  • Email:

Job Description

Start date: 10 th October 2022
End date: 6 months, initially
Main Purpose of the role
The role holder will be a part of the Undergraduate Admissions and International Programmes Team, which forms part of a wider Undergraduate Team led by two Programme Managers. The post holder will be line-managed by the Undergraduate Admissions and International Programmes Officer, who is responsible for admissions processes for the degree programmes offered by the university.
Duties and Responsibilities
Undergraduate Admissions Operations
  • Support the academic selection of UCAS applications received each year for 195 places available.
  • Matching test results with applications and ensuring that essays are suitably graded by Admissions Tutors.
  • Determine the fee status of applicants in line with fee status legislation, requesting official documentation and additional information where necessary.
  • Create Confirmation of Acceptance of Studies (CAS) visa requests to all candidates who require a Tier 4 General Student Visa in line with UKVI requirements.
  • Verify results to determine whether applicants have satisfied their offer conditions, including results received via UCAS and non-standard results forwarded directly by applicants.
  • Work closely with the WP Officer to support the processing of WP and access applications and activities.
  • Provide administrative support to the application process for specific bursaries.
Offer Holder and Open Days
  • Coordinate language interviews for applicants.
    Represent the Faculty at Open Days.
  • Coordinate Offer Holder Days (online and in-person).
  • Setting up links for online Offer Holder Days.
  • Recruiting a team of student helpers to assist with the running of each event.
  • Organising guest speakers.

Information & Advisory Service

  • Provide a high-quality customer service to applicants and students enrolled on a programme involving study abroad, including the daily management of the UG Admissions inbox.
  • In collaboration with others, ensure admissions recruitment and marketing resources are regularly reviewed and updated, including admissions webpages and prospectus information.
  • Advise academic Admissions Tutors and senior stakeholders regarding admissions criteria, non-standard applications and UCAS regulations.
  • Advise external stakeholders regarding application and selection processes including schools, UCAS and partner institutions abroad.
  • Student Induction: in collaboration with admissions and programme colleagues provide support to the preparation and delivery of communications, online resources and welcome events intended to support new students in their transition to the university.
International Programmes Administration
  • Primary source of contact and administrative support for students enrolled on a programme involving study abroad,
  • Maintaining up-to-date study abroad guidance materials and online resources for incoming and outgoing students, as well as partner institutions.
  • Supporting delivery of a Preparation for Study Abroad programme of events for outgoing study abroad students and facilitating networking between outgoing, returning and affiliate students.
  • Liaising with partner institutions and the Study Aboard Office to coordinate the application process for outgoing and incoming study abroad students.
  • Coordinating module selection processes and liaising with partner institutions to ensure compliance with academic requirements for study aboard programmes.
  • Provide induction and pre-arrival material to prepare incoming students for their study abroad year, including a departmental welcome event.

 Person Specification 

  • Experience of working in an administrative capacity within the Higher Education Sector.
  • Excellent IT skills, including knowledge of and evidence of experience using database packages, Excel, Word, web browsers, and email packages, with a willingness to learn about and use new software.
  • Experience of working in an Admissions role within the Higher Education sector.
  • Knowledge of UK and international qualifications.
  • Excellent organisational skills, with the ability to manage a large and varied workload.
  • Meticulous attention to detail and a conscientious approach to checking the accuracy of information.
  • Excellent verbal and written communication skills and the ability to explain complex procedures and policy to a wide audience.
  • The ability to confidently prioritise competing demands and changing objectives to meet specific deadlines.
  • Ability to work collaboratively with a range of professional services and academic colleagues across the Faculty. 
  • Demonstration of flexibility and personal resilience towards innovation and change in the workplace.
  • Excellent interpersonal skills that enable the post holder to develop effective working relationships with a wide variety of internal and external stakeholders.
  • Evidence of a proactive and practical approach to problem-solving and to the provision of advice, demonstrating the ability to use initiative.
  • Ability to take responsibility for delivering your work objectives and for raising queries when needed.
  • Demonstrating interest in personal development.
Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.