PA to Executive Head & Senior Administrator - £28,000pa - £30,000pa - West London

  • Job Reference: 00000719-1
  • Date Posted: 5 May 2023
  • Recruiter: Gray & Associates
  • Location: West London
  • Salary: £28,000 to £30,000
  • Bonus/Benefits: 25 Days
  • Sector: Higher Education & Charity, Office & Professional
  • Job Type: Permanent
  • Contact: Tom Geekie
  • Email:

Job Description

PA to Executive Head & Senior Administrator - £28,000pa - £30,000pa plus 25 days holiday

IMMEDIATE START: We are seeking an intelligent and organised individual for the role of PA to Executive Head and Senior Administrator in a outstanding Independent School. This highly regarded School is committed to enabling students to reach their full potential and be ready for the future.

The successful candidate will provide high-quality assistance to the Executive Head, managing their diary and communicating with a wide range of individuals and agencies. Additionally, they will lead on whole-school administration, ensuring a collaborative and professional approach across all levels.

Typical duties will be:

  • Taking responsibility for diary management for the Executive Head and be responsible for entering all appointments and assisting the Executive Head to manage their time efficiently and effectively.
  • Ensuring the Executive Head is always briefed on important correspondence, particularly when away from the office.
  • Being the first point of contact for incoming phone calls to the Executive Head where necessary;
  • Coordinating refreshments and minute-taking where appropriate, always maintaining confidentiality and discretion
  • Composing letters, reports and other documents for the Head where required.
  • Actively supporting the operation and delivery of administrative support services within the school
  • Working with the School Receptionist and Administrator to ensure a warm and friendly welcome to all visitors and ensure that the school policy for safeguarding is adhered to.

The ideal candidate will demonstrate:

  • Previous experience in a PA/EA role with experience in diary management.
  • Strong confident communication skills with the ability to adapt you manner to suit the audience.
  • The willingness to work with colleagues and ensure the school administration runs smoothly.
  • Initiative and the ability to understand new processes.
  • An understanding of the importance of confidentiality.


Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.