Personal Assistant – £15.66ph Plus Hol Pay – Central London

  • Job Reference: 00000436-1
  • Date Posted: 13 May 2022
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £15.66 Per Hour
  • Sector: Higher Education & Charity, Office & Professional
  • Job Type: Contract, Temporary
  • Duration: 3 months
  • Contact: Amani Choudhury
  • Email:

Job Description

Personal Assistant to Professor - £15.66ph Plus Hol Pay - Central London


Duration: 3 months (initially)


Duties and Responsibilities:

  • Complex diary management.
  • Coordinate travel engagements, including booking transportation, arranging accommodation and liaising with host institutions in the UK and abroad.
  • Organise meetings with international collaborators, research staff and research funders.
  • Inbox management.
  • Prepare documents and PowerPoint slides for presentations.
  • Manage invoices and travel expense claims.
  • Act as the main point of contact for fundraising and donation enquiries.
  • Maintain and update the research website.
  • Prepare medico-legal reports.
  • Act as a point of contact and information for researchers and institutes.
  • Manage post correspondence.
  • Liaise with the Professor’s research team and clinical NHS secretary daily.
  • Coordinate the purchasing of equipment and office supplies, and process purchase orders and invoices.
  • Maintain local administrative records to facilitate the storage and retrieval of financial information.
  • Manage reference databases such as Mendeley (training will be given).
  • Assist the Professor in the drafting of academic papers and grant applications, where needed. 


Person Specification:

  • Experience of working in Higher Education or research/medical environment.
  • Substantial administrative experience including maintaining a complex diary and dictation transcribing.
  • Experience of arranging complex international travel itineraries.
  • Experience of updating and maintaining websites.
  • IT proficiency at advanced user level (PowerPoint, Excel Spreadsheet, Word Processing, Database, Email, Web based applications).
  • Excellent oral and written communication skills.
  • Excellent organisational skills.
  • Resourceful and able to act on own initiative.


Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.