Receptionist £25,000pa Central London

  • Job Reference: TG209
  • Date Posted: 16 November 2022
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £25,000
  • Sector: Office & Professional
  • Job Type: Permanent
  • Contact: Tom
  • Email: Tom@grayagency.com

Job Description

Receptionist £25,000pa Central London

A fantastic opportunity for an applicant with previous receptionist experience to join one of London's truly lovely legal practices. With a wide range of prestigious clients including entertainment clients, we need a motivated, proactive individual to support the practice. This is a busy and involved role providing great experience for the right candidate.

The ideal candidate will have:

  • An excellent telephone manner with experience answering calls in a professional manner, taking messages as required and ensuring calls are answer in a timely manner.
  • Experience of orgainising and maintaining room booking calendars.  Ensure meeting rooms are fully stocked ahead of each meeting (stationery, refreshments etc).  As well as ensuring all meeting room hardware (phones, TVs and remote controls) are available and connected as necessary, liaising with the IT department where necessary.
  • Previous reception experience and confidence to greet clients and visitors to the office in a professional and friendly manner.  Including notifying the appropriate firm members of visitor’s arrival. Directing and/or escorting visitors to appropriate meeting room.

 

In addition you will:

  • Ensure the reception area and meeting rooms are clean, tidy and safe at all times.
  • Deal with stationery items when delivered.
  • Sort, deliver and frank post.
  • Assist with light administrative and concierge duties such as faxing, copying, arranging for taxi and dining reservations.
  • Assisting with timesheets.
  • Ensure you maintains current knowledge of staffing changes and related telephone directory.
  • Assume responsibility for maintaining the highest level of confidentiality of all Firm records and files including confidential shredding.

 

Key Skills and Experience:

  • Secretarial and/or Reception experience preferred.
  • Able to display organisational skills and diary management.
  • Effective communicator at all levels – both written and orally.
  • Flexible approach and willingness to learn.
  • Confident working under pressure.
  • A team player who can also display the ability to work autonomously.
  • Advanced knowledge of Outlook, Word and Excel.

 

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.