Records Assistant - £30,000pa plus benefits - West End of London

  • Job Reference: 00000136-1
  • Date Posted: 25 June 2021
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £30,000
  • Sector: Office & Professional
  • Job Type: Contract, Permanent, Temporary
  • Duration: Six month initial contract

Job Description

Records Assistant


Salary:            £30,000 (subject to experience) gross per annum plus benefits (Pro-Rata)
Hours:             The successful applicant will work Monday to Friday (35 hours per week)

Location:        West End of London


A fantastic and rare opportunity has become available to work in a Membership Organisation that embodies a real sense of history and currently houses artifacts and archives that are hundreds of years old.

This is a 6 month Fixed Term Contract (likely to be extended) within the Legal Department but you will be working across the entire organisation.

This role will contribute to the effective records management of the organisation reporting to the Records Manager.

Purpose of the role and key objectives

  • Processing backlogs of paper records
  • Improving and enhancing existing listings and records storage
  • Participating in the digitisation process (in-house and outsourced)
  • Participating in other records management tasks
  • Participating in the archiving of delicate historical documents.


Main Duties

  • Sorting, listing, packaging and shelving records
  • Labelling shelves, boxes and records
  • Recording locations of records
  • Keeping an audit trail of record transactions
  • Auditing records
  • Light cleaning of documents and the removal and replacement of staples, paper clips and other items that may damage records
  • Uploading lists of records to the records management system
  • Uploading records to the records management system
  • Indexing records in the records management system
  • Improving and enhancing existing listings and records storage
  • Digitising records in-house
  • Carrying out quality checks on digitised images


Must have skills

  • Educated to university level degree or equivalent
  • Working in an administrative support function and experience of working with administrative records
  • An interest in archives and records management
  • Recognises the value and importance of records
  • Recognises the importance of following processes and the importance of audit trail • Maintains security and confidentiality
  • Methodical and organised
  • High level of accuracy and attention to detail
  • Excellent IT skills
  • Excellent practical skills with the ability to produce logical and clear solutions to problems
  • Effective team working skills
  • Excellent interpersonal skills
  • Excellent verbal and written communication skills
  • Ability to work efficiently and to organise, plan and prioritise to meet deadlines and to make the best use of resources
  • Adaptable to change and willing to embrace new ideas and processes
  • Ability to work unsupervised and deliver quality work
  • Ability to demonstrate initiative and work flexibly
  • Ability to carry out manual handling tasks
  • Ability to work at height


Application details:

To apply please send your CV and covering letter to:

Gray & Associates Corporate Division specialise in Membership, Regulatory and Education Organisations.


Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.