We are recruiting an experienced Research / Programme Administrator to provide administrative, logistical and financial support across a portfolio of research projects within a leading Higher Education environment.
Rate: £19 per hour
Start: ASAP
Location: London
Sector: Higher Education
Role: Temporary/HYBRID
Please note: Previous administrative experience within a Higher Education institution is essential for this role.
This is a busy and varied position requiring someone who understands the processes, systems and ways of working within a university environment and can get up to speed quickly.
Key responsibilities:
- Providing day-to-day administrative support across multiple research projects
- Coordinating travel including flights, accommodation, visas and associated expenses
- Processing staff and non-staff expenses and maintaining supporting documentation
- Supporting credit card reconciliations, purchasing and procurement
- Organising meetings, workshops and conference calls
- Preparing agendas, taking minutes and coordinating meeting logistics
- Maintaining project information using Excel and SharePoint
- Supporting project finance and procurement administration
- Assisting with project documentation, systems and contractual administration
- Providing wider programme and departmental administrative support
About you:
You must have previous administrative experience within Higher Education, ideally within a university research, academic department, faculty or professional services environment.
You will also need:
- Strong project, research or programme administration experience
- Experience of university administrative processes and procedures
- Experience coordinating travel, meetings and diaries
- Experience with expenses, purchasing, procurement or finance administration
- Strong Excel and IT skills
- Excellent attention to detail
- The ability to manage a busy workload and competing deadlines
- Strong written and verbal communication skills
- The confidence to take ownership of administrative processes
- The ability to work effectively as part of a wider team
Experience using Agresso/Unit4 or similar university finance systems would be particularly useful.
This role would suit a Research Administrator, Project Administrator, Programme Administrator, Department Administrator or Project Coordinator currently working, or recently having worked, within Higher Education.
Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.