Research Project Manager x2 – £19.15ph - £21.98ph plus Hol Pay – Central London
Start ASAP for 3 - 6 months initially (possible extension dependant on project progress)
We are recruiting for TWO Project Managers to join a research department within one of London’s leading Universities. This is an exciting time to join the department and we are looking for candidates with experience in similar posts. Experience of working on research projects would be highly beneficial.
Grants and contracts
- Develop an understanding of the funders’ terms and conditions and work to deliver the project within this remit.
- Manage a multi-million Euro budget with several African organisations.
- Set up a country-level budget and assist the Project coordinator with the establishment of sub-contracts between the School and partner organisations.
- Prepare individual budgets and other related documentation in collaboration with the study team in country.
- Establish reporting processes for the sub-contracted organisations to report financially and technically.
- Undertake capacity building activities to support the sub-contracted organisations to deliver their work in compliance with funder regulations.
- Undertake trips to the project sites in-country to support the day-to-day project management, and administrative aspects of the project.
- Monitor income and expenditure and maintain an accurate financial record system for effective management of the budget.
- Report on grant expenditure and advise on the direction of spending income and allocation of grant-related resources including budget forecasting.
Communications and project management
- Establish methods of communication between the School and the sub-contractor sites.
- Assist the Senior Project Manager in maintaining updates to project web pages.
- Act as a point of contact for the project both internally and externally for all financial and administrative issues, specifically for project activities taking place in Sierra Leone.
- Maintain good working relationships with funders and collaborators and communicate confidently and succinctly with colleagues and stakeholders, both internally and externally.
- Draft written materials such as reports and documentation relating to the financial or administrative aspects of the projects.
- Assist in preparing progress and other reports for the trial sponsor and funder.
- Assist with the coordination of the projects across the sites both remotely and in country, in particular with logistical issues related to the project implementation.
- Assist with the future planning and strategic trajectory of the project with specific focus on project activities in Sierra Leone.
- Provide administrative support including organising meetings, travel, visas, insurance and the reimbursement of expenses for staff.
- Arrange and service meetings (e.g. drafting agendas and minutes).
- Develop and maintain information management systems for appropriate administration of the project in London and in-country.
- Manage all non-scientific aspects of the programme with a particular focus on Sierra Leone.
- Make researchers aware of open access publishing requirements.
- Being responsible for the research trial’s vehicle and transport fleet.
- Taking responsibility for import of supplies and customs procedures and assisting with the export of laboratory samples as required.
- Assist with the recruitment process for new members of staff including drafting job descriptions, contracts and job evaluations, and arranging interviews.
- Under the guidance of the Senior Project Manager assist in the recruitment of staff.
- Provide information to staff based overseas regarding the University’s Human Resources and financial procedures. Assist the Senior Project Manager in monitoring matters relating to staffing such as Payroll Funding Variation Forms and staff contract extensions.
- Proven experience of managing multi-million pound projects with multiple overseas partners.
- Proven experience of budget management, including creating budgets, monitoring accounts and producing financial projections and reports.
- Experience of committee work, including co-ordinating the production of papers, constructing agendas and writing minutes.
- Excellent written and oral communication skills; ability to present financial and other information in a clear and logical format.
- Excellent interpersonal skills including the ability to establish and maintain effective working relationships in a multicultural and multidisciplinary environment together with the ability to communicate and negotiate at all levels.
- Excellent organisational skills; proven ability to coordinate and prioritise a heavy workload, meet multiple deadlines and manage expectations.
- Excellent IT skills including use of the MS office suite (in particular, Microsoft Excel) and financial management tools such as Agresso and pFact, or similar.
- Willingness to travel overseas.
- Interest in health in developing countries.
- Experience of research governance and regulatory concepts.
- Experience of working on research projects.
Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.
Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.