Senior Research Project Manager – £25.66ph - £29.38ph plus Hol Pay – Central London

  • Job Reference: 00000140-1
  • Date Posted: 1 July 2021
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £25.66 to £29.38 Per Hour
  • Sector: Higher Education & Charity
  • Job Type: Temporary
  • Contact: Leanne Sangster
  • Email: recruitment@grayagency.com

Job Description

Senior Research Project Manager – £25.66ph - £29.38ph plus Hol Pay – Central London

Start ASAP for three months initially

 

We are recruiting for an experienced Senior Project Manager to join one of London’s leading Universities. If you have previous experience gained within a Higher Education institute in a similar post, we’d love to hear from you!

 

Main duties and responsibilities:

The Senior Project Manager will have overall administrative responsibility for both projects and staff. She/he will work with the Principal Investigator and Management Committee at the strategic level to ensure both projects reach their objectives and expected impacts.

The major tasks and responsibilities of the post are in the areas of management strategy; internal communications; project monitoring and reporting; financial management; administrative management; contractual management; committee management; human resources management; liaison; personnel management; and internal information systems.

She/he will line manage two full-time Assistant Project Managers, who will take day to day responsibility for financial administration.

 

Management Strategy

  • Develop, maintain, track progress and report against the project plan that incorporates the objectives, activities, responsible parties, dates, and key milestones of the various project teams and stakeholders.
  • Develop a strategy for the management of the project’s activities ensuring management structures are transparent.
  • Develop a Risk Management Strategy to identify and manage potential risks for the project.
  • Establish and maintain good working relationships with clinical trial partners overseas.
  • Contribute to the management and development of the project and assist in achieving the objectives on time, within budget, and keeping the project in scope.

    Internal communications

  • To work with the communications team to develop and execute an internal communications strategy to ensure that staff and collaborators are regularly informed about the objectives, activities and outputs of the project.
  • To liaise with communications manager and External Relations department to ensure delivery of the project’s communications objectives.
  • Ensure regular web/audio conferences to support Workpackage collaboration and interactions.

    Project Monitoring and reporting

  • Monitor the progress of the project in terms of deliverables, milestones etc. using dedicated project management tools.
  • Monitor the principles as laid down in the Consortium Agreement.
  • Assist in drafting progress reports and ensuring that these are produced and submitted on time.

    Financial management

  • Take responsibility for the strategic management and control of all budgets (approximately €58 million) held by the project and ensure all procedures are in line with regulations, liaising with the School’s Research Operations and Finance Offices.
  • Ensure that robust systems are in place to control all project budgets and that these are in line with both the School and the funders’ regulations, liaising with Finance Office and funders’ project officers as required.
  • Ensure appropriate allocation of project funds between the School and beneficiaries and clinical trial partners, taking a lead role in negotiations, liaising with the School’s Research Operations and Finance office.
  • Primary source of advice on all matters relating to management and allocation of financial resources.
  • Responsible for drafting, re-profiling and updating project budgets and preparing budget statements, working closely with the Financial Manager based in Sierra Leone and the Associate Director – Administration & Finance.
  • Responsible for supervision and surveillance of all expenditure against budget and activities.
  • Prepare summaries of project finances.
  • Establish robust systems to monitor and follow-up any variances of expenditure against budget.
  • Responsible for administration and consultancy agreements.

    Administrative management

  • Proactive and innovative development and establishment of systems, procedures and tools to manage the complexity of a high-value, high-profile grant.
  • Advise of potential operational and strategic problems, offer sound solutions and assist in implementing the resultant decisions.
  • Oversee project procurement and shipping to ensure value for money and compliance is achieved in the procurement of goods and services.
  • Establish and maintain address books including an extensive index of mailing lists and contact details for over 100 addressees.

    Contractual management

  • Responsible for the review, negotiations and administration of agreements including Grant Agreements, Consortium Advisory Agreements, Memoranda of Understanding, Clinical Trial Agreements, Term Sheets and consultancies, in liaison with the Research Operations Office.

    Committee management

  • Assist to establish (including formulating terms of reference) governing bodies including Ethics Advisory Board and the Project Management Committee.Oversee the provision of secretariat support to the governing bodies, meetings and monthly meetings.

    Human Resources management

  • Manage the recruitment process for project staff ensuring procedures are adhered to.
  • Draft job descriptions and HERA assessment forms for clinical, academic and professional support staff.
  • Advertise posts, establish interview panels and Interview Boards, facilitate the assessment process (shortlisting and interview) and assist with induction of new staff.
  • Line manage the two Assistant Project Managers including advertising, recruitment, induction, monitoring probationary periods, appraisal, staff development and training.
  • Develop and establish systems for staff records management including overseas allowances, funding, contract extensions.
  • Maintain a database of all project staff including job descriptions, CVs, duration of contracts, timesheets and teaching commitments as well as travel, holiday and sickness absence and ensure that the Departmental Administrator is advised of all necessary additions and changes.

    Networking

  • Liaison at a senior level with major funders of strategic and reputational importance.
  • Establish and maintain good working relationships with clinical trial partners overseas.
  • Undertake occasional trips to visit collaborative programmes and funders overseas attending kick-off meetings, regular working meetings and Program Management Committee meetings.

     

    PERSON SPECIFICATION

  • Significant proven experience of management in an academic, non-governmental organisation or a business with a substantial turnover.
  • Significant financial management experience including preparing, reprofiling and monitoring budgets.
  • Significant proven experience of grant management and reporting to funders.
  • Excellent written and oral communication skills in English.
  • Strong organisational skills with the ability to prioritise and delegate effectively.
  • Advanced working knowledge of the MS Office Suite, Management Information Systems and software relevant to grant management.
  • Extensive experience of providing effective leadership in a multi-disciplinary team incorporating finance, administration, human resources and procurement.
  • Proven ability to lead, manage and motivate a team.
  • Experience of engagement with stakeholders.

 

 

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.