Space Coordinator – £16.40ph - £18ph Plus Holiday Pay – London

  • Job Reference: 00000541-1
  • Date Posted: 5 September 2022
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £16.40 to £18.00 Per Hour
  • Sector: Higher Education & Charity
  • Job Type: Temporary
  • Contact: Leanne Sangster
  • Email:

Job Description

Space Coordinator – £16.40ph - £18ph plus holiday pay – London


Start ASAP for six months initially


Due to the nature of the post, this role will be campus based with minimal opportunities for remote working. You will predominately be based out of the Camberwell area, with occasional travel between other sites in South / Central London.



The Space Coordinator will provide local support to the activities of the Building Operations Managers, ensuring that planned building projects and reactive maintenance are coordinated with building users to minimise impact on their activities.

The Space Coordinator role is also central to coordinating the use and development of shared spaces within the College, ensuring that spaces are suitable and prepared for booked activities. This will include having an overview of upcoming bookings in shared spaces, and working with other teams such as Facilities and AV, to ensure rooms are fit for purpose.



  • Working in tandem with the Timetabling team to understand upcoming bookings in shared spaces and their requirements.
  • Working with Facilities to plan and schedule room setups and clearance as required.
  • Ensuring that AV in shared spaces is maintained and functional for use at all times. Proactively troubleshooting basic issues, and escalating more complex issues to the AV team.
  • Maintaining the integrity of the shared spaces and their furniture and equipment, reporting and escalating issues to the relevant teams and then taking responsibility for following up to ensure prompt resolution.
  • Working with the Building Operations team to ensure shared office spaces are maintained and functional for use at all times.
  • Supporting the maintenance and operation of staff lockers in shared offices.
  • Supporting the use of booking systems to facilitate the use of bookable shared spaces, including Matrix for hot desks.
  • Developing an understanding of storage needs across the site, to aid the Building Operations team in developing appropriate storage solutions.
  • Supporting the Building Operations team to develop and maintain an asset register of College furniture and equipment in shared spaces. Working with the Building Operations Manager to plan and deliver maintenance and upgrades of furniture and equipment.
  • Contributing to feedback and evaluation of how shared spaces are being used, including gathering data on uptake of bookings in spaces and user feedback on suitability of spaces.
  • Undertaking health and safety duties and responsibilities appropriate to the role including room and activity risk assessments.
  • Supporting the Building Operations Manager in the planning and delivery of building projects, including maintenance and summer works.
  • Providing support and occasional cover as required to the Front of House team.
  • Identifying and escalating critical issues to the Building Operations Manager in a timely manner.



  • Practical knowledge of managing multifunctional environments and coordinating activities within them.
  • Knowledge of basic AV equipment and troubleshooting.
  • An awareness of Health and Safety requirements, including risk assessments.
  • IT skills, including databases, word processing and spreadsheets.
  • Excellent administrative and customer service skills with a proactive and timely approach to providing a high quality customer service.
  • Strong organisational and administrative skills with good attention to detail.
  • Ability to work calmly under pressure and to multi-task.
  • Experience of coordinating activities within bookable spaces.
  • Experience of working in a busy workplace and balancing competing demands on time.
  • Experience of working in an HE or FE environment.
  • Communicates effectively orally, in writing and/or using visual media.
  • Ability to provide advice, information and assistance to end users at all levels in a clear and concise manner.
  • Plans, prioritises and organises work to achieve  objectives on time.


Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.