Staffing Officer - £15.66ph Plus Hol Pay – London

  • Job Reference: 00000515-1
  • Date Posted: 5 August 2022
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £15.66 Per Hour
  • Sector: Higher Education & Charity, Office & Professional
  • Job Type: Contract, Temporary
  • Contact: Amani Choudhury
  • Email:

Job Description

Staffing Officer - £15.66ph Plus Hol Pay - London


Working Pattern: Four days at the office and one day remote


Duration: 3 months




Advice on Policies Procedures

  • Provide advice to line managers and staff on HR policies and procedures.



  • Liaise with Human Resources contacts in Operations, Employment Contract Administration, Consultancy, Payroll, and other teams to build effective working relationships.
  • Ensure line managers are informed and comply when probationary documents and appraisals are due and ensure timely completion of these to HR operations/Consultancy and the Departmental Manager.
  • Monitor contract end dates and probationary completion dates.
  • Working with Operations Manager, draft and issue letters of notice to staff on fixed term contracts.
  • Co-ordinate the arrangement of schemes for Visiting Professors, Honorary Fellows and Affiliate Academics.
  • Liaise with the HR team and departmental staff regarding departmental and individual training needs.
  • Develop and maintain relevant records and contact details for staff members and those on the schemes for Visiting Professors, Honorary Fellows and Affiliate Academics.
  • Contribute to the maintenance of departmental HR web pages, liaising with departmental staff at all levels to ensure pages are up to date.
  • Support visitors with access, IT and library needs by registering them on the Service System.
  • Assist staff members with annual leave queries.
  • Work with members of staff on issues that are confidential and sensitive.


Recruitment and Selection

  • Lead in the preparation and publication of internal and external advertisements, job descriptions and person specifications as well as PhD opportunity advertising.
  • Supporting and advising recruiting managers on the process of creating a job description and adverts.
  • Managing the end to end recruitment and onboarding process, advising on appropriate timelines, answering queries from candidates and recruiting managers.
  • Post advertisements and update applicants’ statuses as appropriate.
  • Coordinate job applications, drawing up schedules for interviews and sending out invitations to shortlisted candidates.
  • Confirming starting salaries and referring non-standard queries to the HR Advisory Services team.
  • Undertake pre-employment checks and process and confirm Right to Work documentation.
  • Inputting and updating appropriate systems, ensuring successful candidate’s details are passed to HR Services so that contracts can be set up salary payments can be made.
  • Plan and assist with the induction of staff and visitors in the department.
  • Liaise with line managers to ensure they arrange the necessary meetings and inductions for a new staff member’s first day.
  • Use HR systems to submit Honorary/Visitor Contract Applications.
  • To process one-off duty payments for permanent and non-permanent staff and external personnel via the SIP system.
  • Populate and maintain a complex department HR database.
  • Ensure that leaver’s forms are completed by departing staff members.


Certificates of Sponsorship

  • Provide guidance and advice around the requirements for work related visas.
  • Drafting of Certificate of Sponsorship applications with the support of Newland Chase.
  • Submit Honorary appointments for Tier 5 visitors on SIPS.
  • Maintain Tier 5 records locally.
  • Oversee Tier 4 arrangements ensuring that hours worked are in compliance with legislation.



  • Overall responsibility in calculating and making casual payments where necessary as well as answering payroll queries.
  • Ensure payments are made in a timely manner.
  • Request and process payments monthly to ensure payments are processed and submitted by HR deadlines.



Person Specification:

  • Experience of providing excellent customer service including problem resolution.
  • Experience of working as part of a team, with the ability to be supportive of other team members.
  • Prior HR & Payroll experience with knowledge of HR and recruitment databases.
  • Strong written and verbal communication skills.
  • Strong interpersonal and problem solving skills.
  • Ability to acquire and assimilate information effectively on HR policy.
  • Excellent organisational and administrative skills.
  • Excellent IT skills and use of Microsoft Office, databases and web-based applications.
  • Ability to work independently, proactively and as part of a team.
  • Diplomacy and tact when dealing with confidential information.


Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.