Teaching and Learning Administrator - £15.66ph Plus Hol Pay – Central London

  • Job Reference: 00000447-1
  • Date Posted: 25 May 2022
  • Recruiter: Gray & Associates
  • Location: London
  • Salary: £15.66 Per Hour
  • Sector: Higher Education & Charity, Office & Professional
  • Job Type: Temporary
  • Contact: Leanne Sangster
  • Email: Leanne@grayagency.com

Job Description

Teaching and Learning Administrator - £15.66ph Plus Hol Pay – Central London

Duration: 3 months initially


Course Administration

  • Act as a point of contact for prospective and current students in person, via telephone and email.
  • Provide information on procedures, regulations, programme and module choice.
  • Support induction and start of session arrangements, including module registration, collation and distribution of welcome packs, meeting and greeting students, issuing passes as required.
  • Process module approvals and amendments in line with targets.
  • Support module leaders with the administration of their modules.
  • Allocate students to lecture groups/seminar/workshops/dissertation supervisors.
  • Review and monitor student attendance.
  • Update and brief academic/teaching staff on attendance procedures and student registration requirements.
  • Create template letters for students following exam boards.

Examinations and Assessments

  • Set up Moodle/Turnitin submission boxes and manage electronic submissions, marking and feedback for designated modules.
  • Create marks spreadsheet templates to support the collection and tracking non-submissions.
  • Process final marks, coordinate and produce mark sheets for examinations.
  • Apply and keep record of relevant mark penalties and extensions for designated modules.
  • Populate coursework tracking spreadsheets.
  • Track, collate and format examination questions and solutions.
  • Upload coursework and exam marks onto Portico and produce module report form templates for exam boards.
  • Service examination boards and committees including room and catering bookings, agenda setting and minute taking where required.
  • Support logistical arrangements for departmental exams.
  • Invigilate departmental exams as needed.
  • Support the preparation of documentation for external examiner audit.
  • Support the academic misconduct process, to include organising panels and relevant communications.
  • Produce reports for designated programmes and modules upon request.



  • Experience of administration in higher education or a teaching and learning environment.
  • Familiarity with online learning environments.
  • Excellent communication skills.
  • Excellent interpersonal skills and the ability to develop effective relationships with staff at all levels.
  • Computer literate, including Word, Excel, Outlook, shared online documents, video conferencing systems, email and internet.
  • Ability to prioritise and organise own workload.
  • Ability to meet time-critical schedules.
  • Ability to work under pressure and deal with high volumes of processing.
  • Ability to work independently and as part of a team.


Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.